🗂️ My Back-to-School Prep Routine

by admin | Jul 20, 2025 | Planning

This summer, I’ve refined my prep routine to focus on three core areas: Clarity, Systems, and Space. Here’s what that looks like in real life:

✨ 1. Clarity First: Start With the Vision, Not the To-Do List

Before I touch a single label, desk, or planner, I give myself space to think clearly. I ask myself: What matters most this year? What do I want my students to feel when they walk into my classroom on the first day? What kind of teacher do I want to be—not just in September, but all year long?

This helps me tune into my purpose before I get swept up in tasks. I take out my journal or vision planner and write down the feeling I want this year to carry. For example, this year I’m focusing on ease, creativity, and connection. Those three words now shape every decision I make—from how I decorate the classroom to the tone I set with families. It’s not about perfection. It’s about starting with intention so I don’t burn out trying to do it all.

🔁 2. Systems Over Scrambling: Creating Flexible Foundations

Once my vision is clear, I move into setting up systems—not just checklists. I ask myself: What will support me when things get busy? Rather than planning every single detail up front, I focus on creating repeatable, flexible structures that keep me grounded.

This includes weekly time blocks for planning, routines for classroom management, behavior expectations, and simple communication templates for parent outreach. I’ve learned that these systems don’t need to be rigid—they just need to reduce decision fatigue. A good system gives me the freedom to teach and lead with heart, without feeling like I’m reinventing the wheel every week. It’s about designing my teacher life around what matters—not just what’s urgent.

Since I have been focused on this process for about two years, and I wanted to also create a resource to support the teachers in my ESL department, I decided to turn these planning resources into a checklist, and then later into a planner.

First, the checklist is my Back to School Teacher Checklist that is a few pages long, but also helps for teachers to consider the different areas they need to consider as they plan the school year.

🌿 3. Space to Breathe: Protecting My Energy

In the past, I used to cram every minute of August with prep tasks. I’d over-commit to PD, extra duties, and projects that didn’t actually bring me joy. And guess what? I’d start the year already exhausted.

By the way – does any of this sound familiar? Focusing on so many little and BIG tasks that none of them are done with 100% Efficiency!

Now, I build in intentional white space before the day. I take time to reset my morning rhythm, protect a few sacred days without obligations, and make time to do something for myself—reading, journaling, or even just enjoying coffee in silence. These little pauses matter. They remind me that my energy isn’t unlimited—and that I don’t have to earn my worth through hustle.

One way I am doing this for this summer and as I head into the school year is by reading and journaling. A few books on my list this year are:

The Empowered Teacher Toolkit by Grace Stevens

Positive Mindset Habits for Teachers by Grace Stevens

Marketing Playbook by Lisa Jacobs

Vlog Like a Boos by Amy Landino

Reading and journaling helps me to take some time for myself to learn, and grow.  It also keeps my mind focused on learning about myself and in working with others.  These days reading a good book in a cozy corner with some coffee can really provide some much needed quiet in the chaos of our world!

I’ve learned that when I protect my own peace, I’m able to show up as the calm, clear leader my teacher peers, school community, students and my family deserves!❤️

📝 Want to Plan with Me?

I created a Back-to-School Prep Checklist to help teachers like you plan intentionally and breathe more easily. It walks you through each area of setup—from classroom routines to mindset prep—without the pressure.

Click here to download your FREE Back to School Prep Checklist Today:  📥 [Back to School Prep Checklist]
Use it as your anchor during these final weeks of summer. Print it, customize it, and give yourself permission to move through your own prep with grace.

💛 Final Thoughts

You deserve a school year that starts with peace, not panic.
A classroom rooted in clarity, not clutter.
A routine that supports your energy—not drains it.

This is your reminder: You are the blueprint.
Let this be the year you prepare with purpose—and lead from within.